We're Ren Studio. Our main business is bookkeeping for online sellers, and this service exists because of what we see at the front of every bookkeeping job: the books aren't the hard part — the files are. Dates stored three different ways in one column. Dollar amounts saved as text, so nothing adds up. Two columns welded into one. The same payout listed twice. Fees hiding in a column that makes them look like income. A file can be perfectly accurate and still be unusable, because no software will import it and no human can sort it without an evening of surgery first.
Demand for exactly this fix is spiking — Fiverr's Business Trends Index (June 2026) shows searches for Excel data cleaning up 210% and PDF-to-Excel conversion up 153%. But most of what's on offer is a gig worker with a row cap and no idea what a payout file is for. We clean seller files the way a bookkeeper needs them: consistent columns, real dates, real numbers, and a paper trail of every change.
Send us your worst file
Use the subject line CLEANUP + your shop name. Tell us where the files come from (Etsy, Amazon, Shopify, your bank) and what you're trying to do with them — we'll reply with a short questionnaire and a firm delivery date.
What a cleanup actually does
- Columns fixed. Split columns that were merged, merged columns that should be one, headers given one consistent name — the same columns, in the same order, every file.
- Dates and money made real. Dates stored as actual dates in one format; amounts stored as actual numbers, so totals, sorts, and imports work instead of silently failing.
- Duplicates flagged, never silently deleted. Repeated rows are marked in a separate column with the reason — you decide, because a "duplicate" is sometimes two real sales.
- Fees put where they belong. Marketplace fees, refunds, and adjustments land in their own clearly named columns, not buried inside the sales figure.
- PDF statements become rows. Bank and card statements sent as PDFs come back as spreadsheet rows, same format as everything else. Conversion is included in both prices below — it's not a separate product.
- A "what I changed" note with every file. One short page: what was wrong, what we did about it, and anything we deliberately left alone for you to decide. No silent edits to your numbers, ever.
Before and after — one payout export
An illustrative example, not a real client's file — the five problems on the left are the ones we see in almost every batch. We also wrote them up as a free do-it-yourself guide if you'd rather fix this round yourself.
| Before (as downloaded) | After (as delivered) |
|---|---|
| Dates appear as 11/02/2026, 2026-11-02, and "Nov 2" in the same column | One date format throughout, stored as real dates your software can sort and filter |
| Amounts like "$1,240.00" stored as text — the column total comes out blank | Plain numbers with a currency format; every column totals correctly |
| "Item title + variant" welded into a single cell | Title and variant in separate columns, so you can sort by either |
| The same payout row appears twice, three rows apart | Second copy flagged as a likely duplicate, kept in place, decision left to you |
| Fees subtracted inside the amount column, so sales look smaller than they are | Gross sale, fee, and net as three named columns that reconcile to the payout |
How it works
1. You send files — never logins
Download the exports the way you already do and send them over: CSV, Excel, or PDF statements. We never ask for your marketplace, bank, or bookkeeping-software login. If a file lives behind a login, it's yours to download and ours to clean — that's the whole arrangement.
2. We normalize, check, and write down what we changed
Every file goes through the same cleanup standard: structure, dates, numbers, duplicates, fee columns. Then a quality pass re-opens the cleaned file and tries to break it — sorting, totalling, importing — before it goes anywhere near your inbox.
3. You get one clean file and one short note
The cleaned spreadsheet plus the "what I changed" report. One-off batches land within 2 business days of a complete intake. Monthly tidy files land by the 5th, every month, in the same format as the month before — which is the entire point.
Pricing — flat, published, no per-row games
One-off cleanup
$79 per batch
- Up to 5 source files and about 5,000 rows total
- CSV, Excel, and PDF statements all welcome — PDF conversion included
- One clean spreadsheet back, plus the "what I changed" note
- Delivered within 2 business days
- Bigger mess than that? We'll quote it in writing before we start — never after
Monthly tidy
$49/mo
- Up to 4 files a month, same cleanup standard, standing monthly slot
- Cleaned files back by the 5th every month — ready before your books close
- Same format every month, so month two takes you minutes, not an evening
- The bridge: after three tidy months, you get a bookkeeping onboarding credit equal to one month of tidy if you step up to our bookkeeping service — the tidy months become your head start, not a sunk cost
- Month to month, cancel anytime
Why a flat price instead of the per-row pricing most gig listings use? Because your file doesn't get cheaper to clean at row 301, and you shouldn't have to count rows before you can ask for help. One batch, one price, known before you send anything.
Who this is for
Etsy, Amazon, and Shopify sellers — and small shops doing their own books — whose monthly routine includes an evening of fighting with files before the actual bookkeeping can start. If your payout file imports cleanly every month and your statements arrive as usable spreadsheets, you honestly don't need this, and we'll tell you that in the first exchange. If you're already past "the files are annoying" and into "I never want to think about the books at all," skip a step: that's the bookkeeping service, and this cleanup is its front door.
What we don't do — and what we won't claim
Clean is not the same as correct. We make your files clean and consistent: right formats, right columns, duplicates flagged, fees visible. We do not promise error-free books or tax-ready output, because a beautifully formatted file can still hold a wrong number — and catching wrong numbers is bookkeeping, a different job (ours, if you want it: the bookkeeping service is built exactly for that). If we spot something that looks wrong during a cleanup, it goes in the "what I changed" note as a flag — we never quietly fix a figure and never quietly leave one, either.
No logins, no account access, ever. You send files; we clean files. There is nothing in our hands that could spend your money or change your shop. And your files are used only to do your cleanup — never shared, never used to train anything, and the originals you sent stay untouched alongside the cleaned version.
Questions sellers ask
What counts as one batch?
Up to 5 source files and roughly 5,000 rows across all of them — say, a month of Etsy payouts, a Shopify export, two bank CSVs, and a card statement PDF. That's a typical month for a small shop. If your month is bigger, send it anyway: we'll count it, quote anything above the tier in writing, and you decide before we start.
My statement is a PDF. Is that really included?
Yes — in both prices. Bank and card PDFs are the most common "photograph of a spreadsheet" we get, and converting them to real rows is the same job as cleaning a CSV, just with one extra step at the front. Scanned-image PDFs (a photo of a paper statement) can be slower to convert accurately; if one of yours is like that, we'll tell you what we can and can't recover from it before charging you.
Will the cleaned file import into my bookkeeping software?
That's the goal of the whole standard: consistent columns, real dates, real numbers, no merged cells — the shape QuickBooks, Xero, Wave, and a plain spreadsheet all accept. Tell us in the questionnaire which software the file is for, and we'll match its expected column layout where it has one. We can't guarantee a specific importer's mood on a given day — importers have quirks — but if a file we cleaned won't import, send it back and we'll adjust the format free.
What happens to my original files?
Nothing. We work on copies. You get the cleaned file as a new file, your originals stay exactly as you sent them, and the "what I changed" note is the map between the two — so any change can be checked or undone.
Why would I take the monthly tidy instead of one-offs?
Because the mess is monthly. A one-off fixes the pile you have; the tidy means the pile never forms — same format every month, back by the 5th, and after three months the bookkeeping onboarding credit means stepping up to full bookkeeping costs you nothing extra to start. If your file problem is truly a one-time backlog, take the one-off with a clear conscience.
Do you clean files that aren't seller files?
The standard was built for seller and small-business money files — payouts, bank and card statements, sales exports. If yours is something else (a mailing list, a parts inventory), ask in the first email; if it's columns and rows with a purpose we understand, we'll likely say yes at the same prices, and if it's not our kind of file we'll say that plainly instead of taking the job and fumbling it.
Send us the file you've been avoiding
Email inunghwang@gmail.com — subject CLEANUP + your shop name. Tell us where the files come from and what they're for. You'll get a reply with the short questionnaire and a firm delivery date — and if your files turn out to be cleaner than you feared, we'll tell you that for free instead.